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PlanIt Police Blog

How to Easily Manage And Reduce Overtime in Your Department


It's inevitable, you already know you need to budget in overtime.

And a lot of it (unfortunately). 

So how can you easily manage it?

With electronic overtime forms.

Making OT easier to manage, means less time spent managing it. Which means less overtime you have to work.


Electronic overtime forms are basically the same thing as paper forms if you use that now.

They will include information such as:

  • Date and times they worked
  • The code to distinguish what type of OT
  • How many hours total
  • If they would like to get paid or compensatory time
  • And any other notes they want to add to the supervisor

Click here to watch a video of how it works.


Below is an example of PlanIt Police's overtime form but most forms include similar fields. 

Overtime Form


Managing overtime electronically will reduce time spent on tasks such as:

  • Filing the OT
  • Tracking the OT
  • Adding it to payroll/comp. bank

On top of that, it will allow for you to keep all the overtime records in one place that is easily accessible.


Depending on your policy on overtime, there may be slight changes to the way overtime is handled.

But for the most part, overtime slips include simple information and can be easily handled in scheduling software. 

What Happens Next?

When the officer submits an overtime form, it will alert you, the supervisor.

If they chose to get paid and it's approved, it will go into the payroll export.

If they chose to get comp time and it's approved, those hours will automatically get multiplied by whatever multiplier you have set and will go into their comp. bank.


Can We Get This Information Out?

Yes, there are various reports you can view and export.

Since the hours are classified under different codes you can report off of that.If you want to see how many hours were logged against a particular vendor for the last month for billing purposes, you can run a report off for that, and also for grant work.

So, if you need to report how many hours to get reimbursed for a grant you can generate reports out of here.



Manage and reduce overtime with scheduling software. It will make life easier not only for you but also your officers. It will streamline the process and allow submissions to always be accessible.


There are multiple other features in police scheduling software that will streamline processes and save you a lot of time. Some include time off, shift trades, minimum staffing, and court appearances. 

Want to see how you can be saving time on scheduling and administrative tasks? Request a free online demonstration today!

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About Us

PlanIt Police scheduling software is extremely powerful yet easy-to-use. It is meant to simplify scheduling and enhance communication for law enforcement agencies. PlanIt was developed by Ragnasoft, Inc who have specialized in public safety scheduling solutions for over 10 years.

Contact Us

PO BOX 4903
Lancaster PA 17604
717-925-3908 (fax)
Contact Us
PlanIt Police

PlanIt Police is an online scheduling system for police departments. PlanIt is developed by Ragnasoft, Inc which has specialized in public safety scheduling solutions for over 10 years.

Our Contacts

PO BOX 4903
Lancaster, PA 17604
Phone: 1-866-471-2001
Fax: 1-717-925-3908
Email: sales@planitschedule.com