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Excel vs. Generic Scheduling Software vs. Police Scheduling Software

With round the clock personnel, organized scheduling is critical for success in any public safety department. So how do you do it?

What is the best option?

What even are the options?

How do they compare?


Well, depending on the needs of your department, you may have a few different options.

Below we will compare 3 scheduling options:

  1. Excel
  2. Generic scheduling software
  3. Police scheduling software

Excel Schedule


With Microsoft Office, you can use Excel on your desktop or even online. There is more functionality on your desktop vs. online but this is still a fairly basic tool when it comes to scheduling. It will work best if your schedules do not change very often. 

To see other options like Excel, click here.


  • Organizes scheduling data
  • Ability to create charts and graphs
  • Free (with Office subscription)
  • Fairly easy to use


  • Not visible, must print out or email & send out new as changes are made
  • No automation - all manual calculations


Generic Scheduling Software


Generic Scheduling Software

There are multiple options when it comes to generic scheduling software. This will allow you to move your schedule online and incorporate some automation. Any business can use this software including restaurants, retail, or salons. 


  • Online, so you can see and access from any device with internet
  • Automation
  • Usually simple to use


  • Cost less than industry specific software but more than Excel
  • Does not include features specific to industry, will still require manual work (Overtime tracking, Accruals, Court, etc.)
  • May handle overnight shifts awkwardly 


Police Scheduling Software


Police Scheduling Software

Built specifically for law enforcement, this scheduling software will allow your scheduling to be online and industry-specific processes to be automated. Instead of just streamlining your scheduling it will move other processes online. This may be a learning curve though so make sure your department is ready.


  • Software can handle 24x7 complex schedules
  • Online, so you can schedule anywhere and everyone can view the schedule from anywhere
  • Specific functions (ex: overtime forms, court scheduling, extra duty, certification tracking, shift bidding)
  • Eliminate paper processes
  • Automatically calculate time off banks and hours for payroll


  • More expensive
  • More involved because of including more functionality

To see how much scheduling software for law enforcement costs, click here. 


Comparing scheduling software may not be the fastest process but it will definitely be worth it in the long run.

Once you find the scheduling system that works for your department, it will save you more and more time the longer you have it. 


If you're interested in police scheduling software, find out more with a free online demonstration today!

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About Us

PlanIt Police scheduling software is extremely powerful yet easy-to-use. It is meant to simplify scheduling and enhance communication for law enforcement agencies. PlanIt was developed by Ragnasoft, Inc who have specialized in public safety scheduling solutions for over 10 years.

Contact Us

PO BOX 4903
Lancaster PA 17604
717-925-3908 (fax)
Contact Us
PlanIt Police

PlanIt Police is an online scheduling system for police departments. PlanIt is developed by Ragnasoft, Inc which has specialized in public safety scheduling solutions for over 10 years.

Our Contacts

PO BOX 4903
Lancaster, PA 17604
Phone: 1-866-471-2001
Fax: 1-717-925-3908
Email: sales@planitschedule.com